REGULATIONS 規定

Purpose

Article 1

The purpose of these Rules is to define necessary matters concerning the operation of the Board of Councillors of the Japan International Labour Foundation (hereinafter referred to as "the Foundation").

Constitution and Attendance

Article 2

The Board of Councillors shall consist of all Councillors.

2

Directors shall attend the Board of Councillors meetings unless there are unavoidable circumstances.

3

Auditors shall attend the Board of Councillors meetings and state their opinions.

Types and Holding of Board of Councillors

Article 3

There shall be two types of Board of Councillors meetings: Annual Board of Councillors Meetings and Extraordinary Board of Councillors Meetings.

2

The Annual Board of Councillors Meeting shall be held once a year within three months after the end of each fiscal year, and shall be convened by the President.

3

Extraordinary Board of Councillors Meetings shall be held once a year before the start of each fiscal year, and whenever else necessary, and shall be convened by the President.

4

Notwithstanding the preceding paragraph, when the President receives a request from a Councillor to convene a Board of Councillors meeting by indicating the matters that are the purpose of the meeting and the reason for convocation, the President shall convene a Board of Councillors meeting without delay.

5

The Councillor who made the request for convocation in the preceding paragraph may convene a Board of Councillors meeting with the permission of the court in the following cases:

1. When the convocation procedure is not performed without delay after the request.
2. When a notice of convocation setting a date for the Board of Councillors meeting within six weeks from the date of request is not issued.

Convocation Procedures

Article 4

When convening a Board of Councillors meeting, the following matters shall be determined by resolution of the Board of Directors:

1. Date, time, and place of the Board of Councillors meeting
2. Matters that are the purpose of the Board of Councillors meeting, if any

2

Notwithstanding the provisions of the preceding paragraph, when a Councillor convenes a Board of Councillors meeting pursuant to the provisions of Article 3, Paragraph 5, that Councillor must determine the matters listed in each item of the preceding paragraph.

Notice of Convocation

Article 5

To convene a Board of Councillors meeting, the President (or the Councillor in the case where a Councillor convenes a Board of Councillors meeting pursuant to Article 3, Paragraph 5; same applies in the next paragraph) must issue a notice thereof in writing to Councillors at least one week prior to the date of the Board of Councillors meeting.

2

The President may, with the consent of the Councillors, issue the notice by electromagnetic means instead of the written notice in the preceding paragraph.

Omission of Convocation Procedures

Article 6

Notwithstanding the provisions of the preceding Article, a Board of Councillors meeting may be held without going through the convocation procedures if there is consent from all Councillors.

Chairperson

Article 7

The Chairperson of the Board of Councillors shall be elected from among the attending Councillors at each Board of Councillors meeting.

Quorum

Article 8

A Board of Councillors meeting cannot be held unless a majority of Councillors, excluding those who have a special interest in the resolution, are present.

Matters for Resolution by Board of Councillors

Article 9

The Board of Councillors shall resolve on the following matters stipulated in the Act on General Incorporated Associations and General Incorporated Foundations (hereinafter referred to as the "General Incorporated Associations/Foundations Act") and the Articles of Incorporation:

1. Election and dismissal of Directors, Auditors, and Councillors
2. Amount of remuneration, etc. for Directors and Auditors
3. Standards for payment of remuneration, etc. to Councillors, etc.
4. Approval of Business Plan and Budget, etc.
5. Approval of Balance Sheet, Statement of Changes in Net Assets (Statement of Income and Expenditure), and Inventory of Assets
6. Amendment of Articles of Incorporation
7. Disposal of residual assets
8. Approval of disposal or exclusion of Basic Assets
9. Donation of residual assets acquired for public interest purposes and disposal of residual assets
10. Merger, transfer of all or part of business, and transfer of all public interest activities
11. Other matters stipulated by the General Incorporated Associations/Foundations Act and the Articles of Incorporation

2

Notwithstanding the preceding paragraph, at individual Board of Councillors meetings, resolutions cannot be made on matters other than those stated in the convocation notice for the relevant Board of Councillors meeting.

Resolution

Article 10

Resolutions of the Board of Councillors shall be made by a majority of the Councillors present, provided that a majority of the Councillors excluding those who have a special interest in the resolution are present.

2

Notwithstanding the provisions of the preceding paragraph, resolutions prescribed in the following items must be made by a majority of two-thirds or more of the Councillors excluding those who have a special interest in the resolution:

1. Dismissal of Auditors
2. Amendment of Articles of Incorporation
3. Disposal or exclusion of Basic Assets
4. Dismissal of Councillors
5. Other matters stipulated by laws and regulations

Matters to be Reported to Board of Councillors

Article 11

Directors shall report to the Board of Councillors on matters stipulated in the General Incorporated Associations/Foundations Act and the Articles of Incorporation.

2

Auditors shall investigate proposals, documents, and other items prescribed by laws and regulations that Directors intend to submit to the Board of Councillors, and in this case, if they recognize matters in violation of laws and regulations or the Articles of Incorporation, or significantly improper matters, they shall report the results of the investigation to the Board of Councillors.

Duty of Explanation by Directors, etc.

Article 12

When Directors and Auditors are requested by Councillors to explain specific matters at a Board of Councillors meeting, they must provide necessary explanations regarding such matters. However, this does not apply if the matter is not related to the purpose of the Board of Councillors meeting or if there are other justifiable reasons stipulated by laws and regulations.

Minutes

Article 13

Regarding the proceedings of the Board of Councillors, minutes must be created in writing or by electromagnetic record as prescribed by laws and regulations.

2

When the minutes are created in writing, the Chairperson and a total of three persons including two minutes signatories elected from among the Councillors present at the meeting must sign and seal them.

3

When the minutes are created by electromagnetic record, measures in lieu of signing and sealing prescribed by laws and regulations must be taken.

4

The minutes shall state the following matters:

1. Date, time, and place held
2. Summary of the proceedings and the results thereof
3. Name of any Councillor who has a special interest in matters requiring resolution
4. Names of Councillors, Directors, and Auditors present at the Board of Councillors meeting
5. Name of the Chairperson of the Board of Councillors
6. Name of the person who performed the duties related to the creation of the minutes
7. Other matters stipulated by laws and regulations and enforcement rules

Amendment of Rules

Article 14

These Rules may be amended by resolution of the Board of Councillors.

Supplementary Provisions

These Rules shall come into effect from the date of registration of the transition to the Public Interest Incorporated Foundation Japan International Labour Foundation.

Purpose

Article 1

The purpose of these Rules is to define necessary matters concerning the operation of the Board of Directors of the Japan International Labour Foundation (hereinafter referred to as "the Foundation").

Constitution and Attendance

Article 2

The Board of Directors shall consist of all Directors.

2

Auditors shall attend the Board of Directors meetings and state their opinions.

Authority

Article 3

The Board of Directors shall perform the following duties in addition to those separately prescribed by laws and regulations and the Articles of Incorporation:

1. Determination of the execution of the Foundation's business
2. Supervision of the execution of duties by Directors
3. Selection and dismissal of the President, Vice Presidents, Senior Executive Director, and Executive Directors

2

The Board of Directors cannot delegate the determination of the following matters and other important business to Directors:

1. Disposal and acquisition of important assets
2. Borrowing of large amounts
3. Appointment and dismissal of important employees
4. Establishment, change, and abolition of subordinate offices and other important organizations
5. Maintenance of systems to ensure that the execution of duties by Directors complies with laws and regulations and the Articles of Incorporation, and other systems prescribed by Ministry of Justice Order as necessary to ensure the appropriateness of the business of a general incorporated association

Reported Matters

Article 4

The President, Vice Presidents, Senior Executive Director, and Executive Directors must report the status of execution of their duties to the Board of Directors at least twice every fiscal year at intervals exceeding four months.

2

Auditors must audit the status of the Foundation's business and assets and report thereon.

3

When Auditors recognize that a Director engages in misconduct, or is likely to engage in such conduct, or recognize facts in violation of laws and regulations or the Articles of Incorporation, or significantly improper facts, they must report to that effect to the Board of Directors without delay.

Types and Holding of Board of Directors

Article 5

There shall be two types of Board of Directors meetings: Ordinary Board of Directors Meetings and Extraordinary Board of Directors Meetings.

2

Ordinary Board of Directors Meetings shall be held in May or June and the following February or March of each fiscal year.

3

Extraordinary Board of Directors Meetings shall be held when any of the following items applies:

1. When the President deems it necessary
2. When a request for convocation of a Board of Directors meeting is made to the President by a Director other than the President in writing stating the matters that are the purpose of the Board of Directors meeting.
3. When the Director who made the request convenes the meeting because a notice of convocation for a Board of Directors meeting is not issued within five days from the date of the request under the preceding item, setting a date within two weeks from the date of the request as the date of the Board of Directors meeting.
4. When a request for convocation of a Board of Directors meeting is made to the President by an Auditor pursuant to the provisions of Article 27, Item 5 of the Articles of Incorporation, or when an Auditor convenes a Board of Directors meeting pursuant to the provisions of the latter part of the same Item.

Convocation

Article 6

Board of Directors meetings shall be convened by the President. However, this excludes cases where a Director convenes the meeting pursuant to Paragraph 3, Item 3 of the preceding Article and cases where an Auditor convenes the meeting pursuant to the latter part of Item 4.

2

In the first part of the preceding paragraph, when the President is absent or unable to act, the Senior Executive Director, then a Director with actual work status shall convene the Board of Directors meeting in that order.

3

When a request is made pursuant to the provisions of Paragraph 3, Item 2 or the first part of Item 4 of the preceding Article, the President must convene a Board of Directors meeting setting a date within two weeks from the date of the request within five days from the date of the request.

4

The President must issue a notice to each Director and Auditor in writing stating the date, time, place, purpose, and deliberation matters of the Board of Directors meeting at least one week prior to the date of the Board of Directors meeting.

5

The President may, with the consent of the Directors and Auditors, issue the notice by electromagnetic means instead of the written notice in the preceding paragraph.

6

Notwithstanding the provisions of Paragraphs 3 and 4, a Board of Directors meeting may be held without going through the convocation procedures if there is consent from all Directors and Auditors.

Chairperson

Article 7

The President shall serve as the Chairperson of the Board of Directors.

2

Notwithstanding the preceding paragraph, if the President is absent due to unavoidable circumstances, a person elected by mutual vote from among the attending Directors shall serve as the Chairperson.

Quorum

Article 8

A Board of Directors meeting cannot be held unless a majority of Directors, excluding those who have a special interest in the resolution, are present.

Resolution

Article 9

Resolutions of the Board of Directors shall be made by a majority of the Directors present, provided that a majority of Directors excluding those who have a special interest in the resolution are present, unless otherwise specially provided by laws and regulations or the Articles of Incorporation.

Omission of Resolution

Article 10

When a Director makes a proposal regarding a matter that is the purpose of the Board of Directors resolution, if all Directors (limited to those who can participate in the vote on said matter) manifest their consent to said proposal in writing or by electromagnetic record (except when an Auditor states an objection to said proposal), it shall be deemed that a resolution of the Board of Directors approving said proposal has been made.

Omission of Report

Article 11

When a Director or Auditor notifies all Directors and Auditors of matters to be reported to the Board of Directors, such matters need not be reported to the Board of Directors.

2

The provision of the preceding paragraph does not apply to reports under Article 27, Paragraph 4 of the Articles of Incorporation.

Minutes

Article 12

Regarding the proceedings of the Board of Directors, minutes must be created in writing or by electromagnetic record as prescribed by laws and regulations.

2

When the minutes are created in writing, the President and Auditors present at the Board of Directors meeting must sign and seal them.

3

When the minutes are created by electromagnetic record, measures in lieu of signing and sealing prescribed by laws and regulations must be taken.

4

The minutes shall state the following matters:

1. Date, time, and place held
2. Summary of the proceedings and the results thereof
3. Name of any Director who has a special interest in matters requiring resolution
4. Name of the Chairperson
5. Names of Directors and Auditors present at the Board of Directors meeting
6. Name of the Director who performed the duties related to the creation of the minutes
7. Other matters stipulated by laws and regulations and enforcement rules

Amendment of Rules

Article 13

These Rules may be amended by resolution of the Board of Directors.

Supplementary Provisions

1

These Rules shall come into effect from the date of registration of the establishment of the Public Interest Incorporated Foundation Japan International Labour Foundation.

2

This amendment shall come into effect as of September 18, 2012. (Resolution of the 2nd Board of Directors)

3

This amendment shall come into effect as of December 2, 2015. (Resolution of the 19th Board of Directors)

Purpose

Article 1

The purpose of these Rules is to define the authority of office of the Directors of the Japan International Labour Foundation (hereinafter referred to as "the Foundation") based on Article 26, Paragraph 3 of the Articles of Incorporation of the Foundation, and to ensure the lawful and efficient execution of business as a public interest corporation.

Compliance with Laws and Regulations, etc.

Article 2

Directors must comply with laws and regulations, the Articles of Incorporation, and norms and regulations established by the Foundation, execute their duties faithfully, cooperate, and contribute to the achievement of the Foundation's purpose as stipulated in the Articles of Incorporation.

Directors

Article 3

Directors shall organize the Board of Directors and participate in the determination of the execution of the Foundation's business in accordance with laws and regulations and the Articles of Incorporation.

President

Article 4

The authority of office of the President shall be as follows, in addition to what is listed in the appended table:

1. Represent the Foundation as Representative Director and execute its business.
2. Convene Board of Directors meetings and preside over them as Chairperson.
3. Report the status of execution of their duties to the Board of Directors at least twice every fiscal year at intervals exceeding four months.

Vice President

Article 5

The authority of office of the Vice President shall be as follows:

1. Assist the President and execute the business of the Foundation.
2. Report the status of execution of their duties to the Board of Directors at least twice every fiscal year at intervals exceeding four months.

Senior Executive Director

Article 6

The authority of office of the Senior Executive Director shall be as follows, in addition to what is listed in the appended table:

1. Supervise the Secretariat as Executive Director, assist the President and Vice President, and execute the business of the Foundation.
2. Report the status of execution of their duties to the Board of Directors at least twice every fiscal year at intervals exceeding four months.

Executive Director

Article 7

The authority of office of the Executive Director shall be as follows:

1. Assist the President, Vice President, and Senior Executive Director, and execute the business of the Foundation.
2. Report the status of execution of their duties to the Board of Directors at least twice every fiscal year at intervals exceeding four months.

Directors with Actual Work Status

Article 8

The authority of office of full-time Directors and part-time Directors working at the Foundation shall be as follows:

1. Assist the President, Vice President, Senior Executive Director, and Executive Director, and execute the business of the Foundation.
2. Report the status of execution of their duties to the Board of Directors at least twice every fiscal year at intervals exceeding four months.

Detailed Rules

Article 9

In addition to what is provided for in these Rules, matters necessary for the implementation of these Rules may be separately determined by resolution of the Board of Directors.

Amendment and Abolition

Article 10

Amendment or abolition of these Rules shall be by resolution of the Board of Directors.

Supplementary Provisions

These Rules shall come into effect from the date of registration of the establishment of the Public Interest Incorporated Foundation Japan International Labour Foundation.

Purpose

Article 1

These Regulations establish the basics of accounting treatment at the Japan International Labour Foundation (hereinafter referred to as "the Foundation"), with the objective of accurately and quickly grasping all financial and accounting conditions and promoting the proper and efficient business operation of the Foundation.

Scope of Application

Article 2

These Regulations shall apply to all accounting operations of the Foundation.

Accounting Principles

Article 3

The Foundation's accounting shall be processed in accordance with laws and regulations, the Articles of Incorporation, and these Regulations, as well as in conformity with accounting practices generally accepted as fair and appropriate for public interest corporations.

Fiscal Year

Article 4

The Foundation's fiscal year shall run from April 1 to March 31 of the following year, in accordance with the business year stipulated in the Articles of Incorporation.

Accounting Divisions

Article 5

Accounting divisions shall be established when required by laws and regulations.

Chief Accountant

Article 6

The Chief Accountant shall be designated by the President.

Chart of Accounts

Article 7

The chart of accounts necessary for the Foundation's accounting shall be separately defined.

Account Books

Article 8

Account books shall be as follows:

1. Main ledgers
   (a) Journal
   (b) General ledger
2. Subsidiary ledgers
   (a) Cash receipts and disbursements journal
   (b) Deposit receipts and disbursements journal
   (c) Budget receipts and disbursements journal
   (d) Fixed assets ledger
   (e) Other necessary subsidiary ledgers

2

The journal shall be replaced by accounting vouchers.

3

Subsidiary ledgers shall be maintained for the applicable account items and prepared in organic relation with accounting vouchers and the general ledger.

Accounting Vouchers

Article 9

All accounting entries related to transactions shall be made using accounting vouchers.

2

Accounting vouchers collectively refer to the following documents:

1. Ordinary accounting journal vouchers
2. Prescribed-format accounting source documents for computer accounting input
3. Documents classified as accounting source documents among those produced in the information processing of a computer-based information system

3

Accounting vouchers shall be as follows, and their format shall be separately defined:

1. Receipt vouchers
2. Payment vouchers
3. Transfer vouchers

4

Accounting vouchers shall be prepared based on supporting documents, which shall be stored in a manner that clearly shows their connection with the accounting vouchers.

5

Accounting vouchers and supporting documents shall bear the approval stamp of the responsible person involved in the transaction.

6

Accounting vouchers shall clearly and concisely describe the account item, transaction date, quantity, amount, counterparty, and other transaction details.

Supporting Documents

Article 10

Supporting documents are documents that prove the legitimacy of accounting vouchers and include the following:

1. Invoices
2. Receipts
3. Certificates
4. Approval documents and petitions
5. Inspection certificates, delivery notes, and shipping notes
6. Payment requests
7. Various calculation sheets
8. Contracts, memoranda, and other certificates
9. Other reference materials substantiating transactions

Record-Keeping

Article 11

The general ledger shall be recorded solely based on accounting vouchers.

2

Subsidiary ledgers shall be recorded based on accounting vouchers or their supporting documents.

3

At the end of each month, the totals of debits and credits and balances of subsidiary ledgers shall be verified against the amounts in the corresponding accounts of the general ledger.

Updates

Article 12

Account books shall in principle be renewed each fiscal year.

Retention and Disposal of Books and Documents

Article 13

The retention periods for books, vouchers, and documents related to accounting shall be as follows:

1. Budget statements: permanent retention
2. Financial statement documents (financial statements, supplementary schedules, and inventory of assets): permanent retention
3. Account books, accounting vouchers, and supporting documents: 10-year retention
4. Other documents: 5-year retention

2

The retention period in the preceding paragraph shall be calculated from the closing date of the regular Board of Directors meeting related to the annual accounts settlement, and disposal shall be carried out with the approval of the Chief Accountant.

Purpose of the Budget

Article 14

The budget serves to represent the content of the business plan for each fiscal year in clear numerical terms, and to promote smooth business operations through the comparison and review of budget and actual results.

Budget Preparation

Article 15

The budget shall be prepared by the President before the start of each fiscal year based on the business plan, approved by the Board of Directors, and finalized upon approval by the Board of Councillors.

2

The business plan and budget, etc. referred to in the preceding article shall be submitted to the administrative authority by the day before the start of each fiscal year.

3

The budget shall be prepared in a format equivalent to the statement of changes in net assets.

Budget Execution

Article 16

Expenditures in each fiscal year shall be made based on the budget.

2

The President shall be the executor of the budget.

Budget Transfers

Article 17

In executing the budget, funds shall not be transferred between budget items. However, this shall not apply when the President deems it necessary for budget execution purposes.

Definition of Cash

Article 18

In these Regulations, "cash" means currency and deposits.

2

"Currency" means coins, checks, postal money orders, transfer deposit certificates, and payment notices from government agencies.

3

Bills and other securities shall be handled in the same manner as cash.

Cashier

Article 19

A cashier responsible for the receipt, disbursement, and custody of cash shall be appointed.

2

The cashier shall be appointed by the Chief Accountant.

3

The Chief Accountant may appoint a certain number of cashier staff to handle cash custody and disbursement operations.

Cash Receipt and Disbursement

Article 20

Cash receipts and disbursements shall be made based on accounting vouchers bearing the approval stamp of the Chief Accountant.

Payment Procedures

Article 21

When cashier staff make cash payments, they shall do so based on invoices from the ultimate recipient or other documents evidencing the transaction, using a payment voucher issued by the responsible department, with the approval of the Chief Accountant.

2

Cash payments shall be accompanied by a receipt signed by the ultimate recipient. However, when a prescribed receipt cannot be obtained, a payment certificate separately defined may be used as a substitute.

3

When payment is made by bank transfer, a receipt pursuant to the preceding paragraph need not be obtained.

Payment Date

Article 22

Cash payments shall be made on a fixed date separately defined. However, this shall not apply to unavoidable payments.

Petty Cash

Article 23

The cashier may maintain petty cash for daily cash payments.

2

The amount of petty cash shall be kept to the minimum necessary, taking into account the usual requirements.

3

The cashier shall reconcile the actual balance of cash with the book balance after each daily cash transaction.

Cash Discrepancies

Article 24

When cash discrepancies arise, the cashier shall promptly report to the Chief Accountant and follow the Chief Accountant's instructions regarding the handling thereof.

Cash Planning

Article 25

Based on the annual business plan and budget, the Chief Accountant shall promptly prepare annual and monthly cash plans and obtain the approval of the President or executive officers.

Funding

Article 26

Funds required for the Foundation's business operations shall be procured from interest and dividends from the basic assets and other assets, other investment income, membership fees, donations, business income, and other income.

Borrowing

Article 27

When funds are still insufficient after the income defined in the preceding article, or when there is a risk of insufficiency, funds shall be procured through borrowings from financial institutions, etc.

2

Short-term borrowings to be repaid with income in the same fiscal year shall be made within the borrowing limit approved by the Board of Directors.

3

When there is no Board of Directors-approved borrowing limit as defined in the preceding paragraph, a resolution of the Board of Directors shall be required for short-term borrowing.

4

Long-term borrowing shall require a resolution passed by at least two-thirds of all Councillors at the Board of Councillors.

5

When funds are borrowed, the Chief Accountant shall prepare a repayment plan and obtain the approval of the President or executive officers.

Fund Investment

Article 28

The Foundation's fund investment shall be governed by the separately established Fund Management Regulations.

Bank Transactions

Article 29

Opening or terminating deposit transactions, bill transactions, and other transactions with financial institutions shall be performed by the Chief Accountant with the approval of the President or executive officers.

2

The account holder for financial institution transactions shall be the President or Executive Director.

Definition of Fixed Assets

Article 30

Fixed assets are as defined in the following items and are categorized as Basic Assets, Designated Assets, and Other Fixed Assets:

1. Basic Assets
   Assets for which the Board of Directors has resolved to treat as basic assets
2. Designated Assets
   Severance pay reserve assets and other assets deemed necessary by the President or executive officers
3. Other Fixed Assets
   Assets other than Basic Assets and Designated Assets with a useful life of one year or more and an acquisition cost of 200,000 yen or more

Acquisition Cost of Fixed Assets

Article 31

The acquisition cost of fixed assets shall be determined as follows:

1. Assets acquired by purchase: the purchase price based on a fair transaction plus incidental costs
2. Assets acquired by construction or production: the costs incurred in such construction or production
3. Assets acquired by exchange: the book value of the asset provided for the exchange
4. Assets acquired by donation: the fair assessed value at the time of acquisition

Purchase of Fixed Assets

Article 32

Except for decisions made pursuant to Article 7, Paragraph 2 of the Office Administration Regulations, fixed asset purchases shall require a proposal with an attached estimate to be submitted in advance from the drafter to the Chief Accountant.

2

The proposal in the preceding paragraph shall require the approval of the Executive Director. However, equipment, etc. with a value under 200,000 yen may be purchased with the approval of the Chief Accountant.

Management of Fixed Assets

Article 33

The fixed asset manager shall be appointed by the Chief Accountant.

2

The fixed asset manager shall maintain a fixed asset ledger and manage fixed assets by recording the status of preservation and movements.

3

When a movement, damage, or loss occurs to a tangible fixed asset, the fixed asset manager shall notify the Chief Accountant and update the records.

Registration and Insurance of Fixed Assets

Article 34

Fixed assets requiring real estate registration shall be registered promptly after acquisition. Appropriate damage insurance shall be obtained for fixed assets at risk of loss due to fire, etc.

Disposal of Fixed Assets

Article 35

When disposing of (including selling, transferring, and scrapping) fixed assets, the necessary approvals as required by the Articles of Incorporation shall be obtained from the Board of Councillors or Board of Directors, after which a proposal noting the buyer, expected sale proceeds, and other necessary matters shall be submitted through the Chief Accountant for approval by the President or executive officers.

2

For approved disposals, the fixed asset manager shall promptly complete the disposal, sale, or transfer procedures, remove the relevant assets from the fixed assets ledger, and inform the finance division of the management number of the disposed assets.

Depreciation

Article 36

Depreciation of fixed assets shall be implemented at the end of each fiscal year using the useful life and depreciation rate specified in the "Ordinance on Useful Lives of Depreciable Assets, etc." (Ministry of Finance Ordinance No. 15, 1965), using the straight-line method.

Physical Verification

Article 37

The fixed asset manager shall always manage fixed assets in good condition, conduct at least one physical inventory per fiscal year to verify against the fixed asset ledger, and if there are any discrepancies, update the records through prescribed procedures.

Purpose of Settlement of Accounts

Article 38

The purpose of the settlement of accounts is to organize the accounting records for one fiscal year and clarify the overall state of finance and accounting.

Financial Statements

Article 39

The Chief Accountant shall prepare the following financial statements without delay after the end of each fiscal year and report to the President:

1. Balance Sheet
2. Statement of Changes in Net Assets (including the supplementary breakdown table)
3. Supplementary schedules to the Balance Sheet and Statement of Changes in Net Assets
4. Inventory of Assets

Finalization and Reporting of Financial Statements

Article 40

The President shall have the financial statements audited by the Auditor, resolved by the Board of Directors, and approved by the Board of Councillors, then submit them to the administrative authority within three months after the end of each fiscal year.

Other Required Documents

Article 41

In addition to the financial statements under Article 38, the Chief Accountant shall prepare the following documents and report to the President:

1. Revenue equivalence calculation sheet
2. Public interest business ratio calculation sheet
3. Idle asset amount calculation sheet
4. Acquired asset amount for public interest purposes calculation sheet

Amendment

Article 42

These Regulations may be amended by resolution of the Board of Directors.

Supplementary Provisions

These Regulations shall apply from December 5, 2013.
Revised: November 30, 2016.
Revised: March 8, 2024.

Purpose

Article 1

The purpose of these Regulations is to define the investment guidelines and procedures for funds of the Japan International Labour Foundation (hereinafter referred to as "the Foundation").

Applicable Assets

Article 2

The assets to which these Regulations apply are funds held by the Foundation that should be managed efficiently at the Foundation's discretion, excluding real estate, intangible property rights, and assets whose form of ownership is designated by the intent of donors or by resolution of the Board of Directors.

Basic Principles

Article 3

Regarding the Foundation's fund investment, Directors shall exercise care as a good manager and faithfully perform their duties in accordance with laws and regulations and the Foundation's Articles of Incorporation.

Fund Categories and Investment Policies

Article 4

Fund investment to which these Regulations apply shall be carried out in accordance with the following fund categories and investment policies:

1. Assets designated as Basic Assets by the Board of Directors pursuant to Article 5, Paragraph 2 of the Articles of Incorporation
   Efforts shall be made to invest in the best possible manner with the aim of maintaining asset value in accordance with the purpose of the basic assets.
2. Other funds
   Efforts shall be made to ensure appropriate investment, taking into account the characteristics of the funds such as the purpose of accumulation and the applicable investment period.

Eligible Investments

Article 5

The eligible investments for the assets stipulated in Items 1 and 2 of the preceding article shall be as follows:

1. Yen-denominated deposits and savings
2. Yen-denominated money trusts with principal guarantee
3. Japanese government bonds
4. Local government bonds
5. Government-guaranteed bonds
6. Yen-denominated corporate bonds

Credit Ratings

Article 6

The yen-denominated corporate bonds in the preceding article shall be rated A+ by at least two of the following rating agencies:

1. Moody's Investors Service (Moody's)
2. Standard & Poor's (S&P)
3. Rating and Investment Information, Inc. (R&I)
4. Japan Credit Rating Agency, Ltd. (JCR)

Response to Credit Rating Downgrades

Article 7

When a bond downgrade causes a conflict with the credit rating criteria stipulated in Article 6, the Investment Execution Manager defined in Article 9 shall consult with the President on countermeasures and report to the Board of Directors.

Reporting to the Board of Directors and Board of Councillors

Article 8

The Board of Directors shall receive a report from the President on the progress and results of fund investment at least once a year or as necessary. When a major change in fund investment method occurs, a prompt report shall be received from the President.

2

The Board of Councillors shall, when deemed necessary, receive a report from the President on the progress and results of fund investment.

President's Duties

Article 9

The President may appoint an Investment Execution Manager from among the Directors.

2

The President shall supervise the Investment Execution Manager, request reports at any time, and provide appropriate instructions as necessary.

Duties of the Investment Execution Manager

Article 10

The Investment Execution Manager shall formulate an investment plan for the following fiscal year by the time of the budget preparation Board of Directors meeting and obtain the President's approval.

2

The Investment Execution Manager shall keep track of fund investment status and results.

3

The Investment Execution Manager may appoint an Investment Officer as an assistant for fund investment execution.

4

The Investment Officer shall execute fund investment based on the investment plan stipulated in Paragraph 1, seek the opinion of the Investment Execution Manager in advance, and regularly report the results.

Amendment

Article 11

These Regulations may be amended by resolution of the Board of Directors.

Supplementary Provisions

These Regulations shall take effect from the date of registration of establishment of the Japan International Labour Foundation.
These Regulations shall take effect from December 25, 2013.

Purpose

Article 1

The purpose of these Regulations is to define necessary matters concerning the remuneration, etc. and expenses for Officers, Councillors, Advisors, and Consultants of the Japan International Labour Foundation (hereinafter referred to as "the Foundation") based on Articles 13, 30, and 41, Paragraph 4 of the Articles of Incorporation.

Definitions

Article 2

In these Regulations, the terms listed in the following items shall have the meanings defined in the respective items:

1. "Officers" means Directors and Auditors.
2. "Full-time Officers" means Directors who work at the Foundation three or more days per week. "Part-time Officers" means Officers other than Full-time Officers.
3. "Councillors" means persons appointed pursuant to Article 11 of the Articles of Incorporation.
4. "Advisors and Consultants" means persons appointed pursuant to Article 41 of the Articles of Incorporation.
5. "Officers, etc." means Officers, Councillors, Advisors, and Consultants.
6. "Remuneration, etc." means remuneration, bonuses, and other financial benefits received as compensation for performing duties, and severance pay, as defined in Article 5, Item 13 of the Act on Authorization of Public Interest Incorporated Associations and Public Interest Incorporated Foundations, regardless of their designation, and shall be clearly distinguished from expenses.
7. "Expenses" means costs incurred in the course of performing duties, such as transportation costs, commuting allowances, travel expenses (including accommodation), and handling fees, and shall be clearly distinguished from remuneration, etc.

Payment of Remuneration, etc.

Article 3

The Foundation may pay remuneration to Full-time Officers and Part-time Officers, Advisors, and Consultants who work at the Foundation one or more days per week, as compensation for performing their duties.

2

Part-time Officers, Councillors, Advisors, and Consultants may be paid remuneration as compensation for attending Board of Directors and Board of Councillors meetings.

3

Upon the retirement of a Full-time Officer, severance pay as stipulated in Article 6 may be paid in accordance with their term of service.

Determination of Remuneration Amounts

Article 4

The remuneration amount for Full-time Officers shall be determined by the President with the approval of the Board of Directors, with an upper limit of 12 million yen per year in total, comprehensively taking into account the number of days worked and other factors.

2

The remuneration amount for Part-time Officers, Advisors, and Consultants working one or more days per week shall be determined by the President with the approval of the Board of Directors, with an upper limit of 6 million yen per year in total, comprehensively taking into account the number of days worked and other factors.

3

The remuneration amount for Part-time Officers, Councillors, Advisors, and Consultants attending meetings shall be no more than 20,000 yen per session, and shall be determined by the President with the approval of the Board of Councillors.

Payment Method

Article 5

Remuneration for Full-time Officers shall in principle be an annual salary. For periods of less than one year, the remuneration shall be the annual salary multiplied by 1/12 for each month of service.

2

Remuneration for Full-time Officers may be divided into monthly remuneration and bonuses.

3

The payment date for monthly remuneration of Full-time Officers shall be the 25th of each month (or the closest non-holiday preceding day if the 25th falls on a holiday), and bonuses shall in principle be paid in June and December of each year.

4

Remuneration, etc. shall be paid in cash to the recipient. However, it may be transferred to a financial institution account in the recipient's own name as designated by the recipient.

5

Remuneration, etc. shall be paid after deducting amounts to be deducted as stipulated by laws and regulations, and advances, savings, etc. as notified by the recipient.

Severance Pay Standards

Article 6

Severance pay shall be paid to persons who have served satisfactorily as Full-time Officers and have retired upon expiry of their term, resignation, or death. In the case of retirement due to death, payment shall be made to the legal heirs.

2

Severance pay for Full-time Officers shall be the amount determined by the President with the approval of the Board of Directors, in the range of 100,000 to 120,000 yen per year of service, multiplied by the number of years of service.

3

Fractions of a year in Paragraph 2 shall be calculated on a monthly basis.

4

Officers may waive all or part of their severance pay.

Expenses

Article 7

The Foundation shall promptly reimburse Officers, Councillors, Advisors, and Consultants for expenses incurred in performing their duties, and shall pay expenses in advance when advance payment is required.

2

Full-time Officers may be paid commuting allowances in accordance with the commuting allowance payment standards applicable to staff, based on their actual commuting situation.

Disclosure

Article 8

The Foundation shall use these Regulations as the standards for the payment of remuneration, etc. as stipulated in Article 20, Paragraph 1 of the Act on Authorization of Public Interest Incorporated Associations and Public Interest Incorporated Foundations, and shall make them public.

Amendment

Article 9

These Regulations may be amended by resolution of the Board of Councillors.

Supplementary Rules

Article 10

Additional matters necessary for the implementation of these Regulations shall be separately defined by the President with the approval of the Board of Directors.

Supplementary Provisions

These Regulations shall take effect from the date of registration of establishment of the Japan International Labour Foundation.
These Regulations, as amended, shall take effect from December 2, 2015. (Resolution of the 19th Board of Directors)
These Regulations, as amended, shall take effect from March 4, 2016. (Resolution of the 14th Board of Councillors)

Purpose

Article 1

The purpose of these Regulations is to define necessary matters concerning honoraria, etc. paid when a person engages in or cooperates with the operations of the Japan International Labour Foundation.

Standards for Payment of Honoraria, etc.

Article 2

The standards for payment of honoraria, etc. shall be as follows:

1. Lecturer honoraria: When a lecturer is requested for seminars, symposiums, training sessions, etc.
   Per day: 20,000 to 100,000 yen
2. Attendance honoraria: When a person attends various committees, study groups, etc.
   Per day: 5,000 to 50,000 yen
3. Manuscript fees: 10 yen per character (including withholding tax) or 6,000 to 20,000 yen per piece
4. Travel expenses: Transportation costs, daily allowances, and accommodation provided in accordance with the Business Travel Expense Regulations

2

However, when the Executive Director deems it necessary, a certain addition may be made to the amounts in the preceding paragraph.

Amendment

Article 3

These Regulations may be amended by resolution of the Board of Directors.

Supplementary Provisions

These Regulations shall take effect from December 5, 2013. (9th Board of Directors)
These Regulations shall take effect from December 2, 2015. (Resolution of the 19th Board of Directors)

Purpose

Article 1

The purpose of these Rules is to define necessary matters concerning donations received by the Japan International Labour Foundation (hereinafter referred to as "the Foundation") pursuant to Article 5, Paragraph 4 of the Articles of Incorporation.

Types and Solicitation of Donations

Article 2

The types of donations received by the Foundation shall be as follows:

1. General donations: Donations in which the donor does not specify the purpose of use
2. Designated donations: Donations in which the donor specifies the purpose of use in advance at the time of applying to donate

2

Donations in these Rules include not only monetary donations but also property rights other than money.

3

The Foundation may solicit donations at all times.

Use of Donations

Article 3

General donations shall be used so that at least half is used for public interest activities as defined in Article 4 of the Articles of Incorporation, with the remainder used for administrative costs. However, when there is a remaining amount after covering administrative costs, it may also be used for public interest activities.

2

Regarding Paragraph 1, the Foundation shall present these Rules to donors and obtain their understanding.

3

Designated donations shall be used entirely for the purposes specified by the donor.

Sending of Receipt, etc.

Article 4

Upon receiving a donation, a letter of thanks and a receipt shall be sent to the donor without delay.

2

The receipt in the preceding paragraph shall state that the donation is related to the Foundation's public interest activities, the donation amount, and the date of receipt.

Restrictions on Acceptance

Article 5

When a donation falls under or is likely to fall under any of the following items, acceptance of the donation must be declined:

1. When it conflicts with laws and regulations, is deemed to interfere with the Foundation's business operations, or is deemed socially inappropriate for the Foundation to accept
2. Regarding designated donations as defined in Article 2, Paragraph 1, Item 2, when the designated purpose does not contribute to achieving the objectives defined in Article 3 of the Articles of Incorporation

Information Disclosure

Article 6

The Foundation shall take measures such as keeping documents at the office and making them available for inspection regarding the items defined in Article 22, Paragraph 5 of the Ordinance for Enforcement of the Act on Authorization of Public Interest Incorporated Associations and Public Interest Incorporated Foundations.

Personal Information Protection

Article 7

Regarding personal information about donors, the Foundation shall exercise utmost care in information management in accordance with the provisions of the Personal Information Protection Act.

Amendment

Article 8

These Rules may be amended by resolution of the Board of Directors.

Supplementary Rules

Article 9

Additional matters necessary for the implementation of these Rules shall be separately defined by the President.

Supplementary Provisions

These Rules shall take effect from the date of registration of establishment of the Japan International Labour Foundation.